Checklist to manage and pay international contractors

Thinking of engaging contractors?

Managing contractors does not have to be complex. Consider the following when choosing a contractor management solution.

Locally compliant contractor agreements

• Managing contractors does not have to be complex. Consider the following when choosing a contractor management solution.

• Choose a system providing country-specific contract templates that comply with local tax and regulatory requirements.

• Use a separate statement of work to define contractor roles and responsibilities.

• Select a system that allows assignment and management of employer signatories on contractor agreements.

• Ensure the system offers an option for indemnity coverage against misclassification risks.

• Choose a system that provides a KYB/KYC process to ensure compliance.

Automated onboarding

• Look for self-serve onboarding to enable a smooth start for your contractor talent.

• Opt for automated identity verification to streamline processes and minimise human error.

• Verify the system can manage essential documentation and compliance checks.

Invoices, timesheets and payments

• Choose a system supporting manual and automated invoice handling for both single and bulk submissions.

• Confirm whether the system enables employers to create invoices on a contractor's behalf. This is useful when managing a large number of contractors.

• Ensure invoice approval permissions can be assigned and shared across your administrative team.

• Choose a system that supports invoicing at specific intervals, for example: weekly, biweekly, semi-monthly, monthly.

• Choose a system that allows invoicing and payouts in the contractor's preferred currency.

• Prioritise guaranteed contractor payouts. Select a system that eliminates FX and conversion hassles, ensuring contractors receive the exact invoice amount.

• Check whether you can export invoices for particular time periods.

Platform, user experience and pricing

• Consider a provider that offers a trial rollout before you commit to paying fees.

• Prioritise time and effort savings by choosing a system with extensive automation.

• Choose a platform that scales with your business. Ask for average contractor counts on the platform to assess scalability.

• Prefer multi-product suites over standalone systems for greater efficiency. Such suites provide flexible, scalable HR solutions suited to managing a globally distributed team, including contractors.

• Base decisions on platform usability. Ensure it is user-friendly and accessible for both you and your contractors.

• Prioritise access to a knowledgeable, dedicated customer support team.

• Seek a platform offering activity-based pricing. Remote’s transparent pricing guarantee ensures you are billed only for active contractors per month.

Understand your total cost of deployment

• Double-check whether the system adds a ‘management fee’ on top of the monthly subscription.

• Clarify whether additional fees are deducted by the system for each processed invoice.

• Factor in FX rates and bank transfer fees when arranging international contractor payments.

With Remote, contractors start on average 2 weeks sooner.

”47% of Remote customers find contractor management easier than with their previous solutions”

Administrative costs tied to contractor management have decreased by 32% with Remote. 99% of invoices are paid out within 3 business days”

“Remote’s Contractor Management platform makes it straightforward to pay in multiple currencies with a single click and centralise everything. Everything is compliant and we can onboard quickly to respond to spikes in demand.” - Georg Herzog, Head of People, Mimo

Discover a better way to hire, manage and pay contractors with Remote.

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